Scheduling and Events Assistant

Grinnell College

Education-Teaching/Admin | Full Time | Onsite | Grinnell

Posted: 6/5/24

Job Description

The Scheduling and Events Assistant provides administrative support for conference operations (scheduling, services, etc.). Schedule campus facilities for internal and external clients. Oversees day-to-day management and overall operation of the scheduling database and serves as primary liaison with ITS for database maintenance. Utilize the scheduling database to coordinate information about events with campus service providers. Update, maintain, and implement an office communication calendar as necessary for events sponsored by our office. Provide primary reception services for the office.

Deadline to Apply 7/17/24


733 Broad St

Essential Job Functions

Key Responsibilities
• Functional Administrator for 25LIVE (database administration, training faculty/staff, &software upgrades)
• Schedule and book events, Maintain events calendar and coordinate resources for campus in accordance with College policies; includes communication/resolution with students, faculty, staff, external customers.
• Coordinate with Registrar to ensure all classes are scheduled prior to the start of each semester
• Communications Coordination - create and maintain an office communications calendar that coordinates print, radio, social, posters, etc. media needs for all events run by our staff; manage the posting of select media for the office, serve as the point person for GrinnellShare and office websites.
• Board of Trustees – Coordinate with President’s office for BOT Meeting logistics


• High school diploma or general education degree (GED)


• Three years or more of work experience


Health, Dental, Life, Vision Insurance, paid time off and more!

About the Company

Grinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #15 on the U.S. News and World Report’s list of Best National Liberal Arts Colleges.

Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.

Travel Required


Resume Required


Contact Person

DaNaye VanDeKrol

Deadline to Apply 7/17/24

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