Student Employment Specialist (Part-time, Benefit Eligible)

Grand View University

Education-Teaching/Admin | Part Time | Onsite | Des Moines

Posted: 12/19/23

Job Description

Grand View University aspires to serve a diverse community of learners- students, faculty, and staff- in an inclusive and equitable environment with the goal of empowering all to achieve their fullest potential. Our objective is to sustain a campus environment that is free from the power imbalances and institutional biases that contribute to systems of oppression, while preparing our students to stand against those inequities when they leave Grand View.

Grand View University is dedicated to the goal of an inclusive campus where people of diverse identities feel welcomed and empowered to shape our culture and processes. At Grand View University we view diversity through the collective or group and we welcome and affirm the thoughts and experiences each distinct member brings to our community of learners.

To learn more about Grand View’s commitment to diversity, and to read our entire Diversity Statement, click on this link:

Job Title: Student Employment Coordinator

General Purpose of Job:

Responsible for coordinating all aspects of student employment administration, including training on student employment policies, posting of open positions, processing tax forms, managing the student employment database, and processing the monthly student payroll.

Essential Functions of Job:

Student Employment

Under oversight from the Assistant Controller, coordinate student employment administration as follows:

Collect and maintain online/in-person training process for students and supervisors, including regular communication, tracking and enforcement

Collect and maintain records of federal, state and internal student employment forms and processes (I-9s, W4s, etc.)

Verify federal work-study eligibility for student employees

Participate in all registration events, scholarship days, and orientation to represent the student employment

Move job posting board to Handshake

Create and maintain campus job board, including job descriptions and requisitions

Collect and maintain master list of all student employment positions, pay levels, and descriptions

Calculate monthly timesheets and process monthly payroll

Assist Assistant Controller with compliance monitoring:

tracking exceptions

contact and follow-up on any issues of non-compliance (suspend budgets if non-compliance is evident and habitual)

Monitor supervisor/student trainings, job board postings, hiring procedures and refer to Assistant Controller d for follow-up regarding compliance issues

Attend regular meetings with Viking Central, Financial Aid, Admin/Finance, Career Center to evaluate, correct, update, and maintain systems around student employment procedures

Qualifications and Requirements:

High school diploma required; Bachelor’s degree preferred

Previous experience with data processing

Proficient in Microsoft Office

Ability to quickly learn new software and technology

Ability to communicate effectively with students, parents, colleagues, and outside agencies.

Skills that are analytical and detail-oriented

Confidentiality is essential

Working Conditions:

Approximately 20 hours per week required, with the ability to flex the schedule throughout the month to accommodate the monthly payroll schedule.

Normal office environment with little exposure to excessive noise, dust, temperature, and the like.

All applicants must apply through our online application system.

Grand View University is an equal opportunity employer. The University has a strong commitment to the principles of diversity and, in that spirit, seeks a broad spectrum of candidates, including women, members of minority groups, and people with disabilities.

A pre-employment background check is required.

Deadline to Apply 2/29/24


1200 Grandview Ave

Travel Required

Resume Required


Contact Person

Amy Pictor

Deadline to Apply 2/29/24

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