Receptionist- 45829

Job Description

We are seeking a dynamic and organized Receptionist to join an impactful team and serve as the first point of contact for an established organization. This pivotal role involves managing the front desk, ensuring smooth daily operations, and providing exceptional customer service to clients and staff. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. If you are a proactive individual with a keen eye for detail and a passion for creating a welcoming atmosphere, we invite you to apply and contribute to our client's success! 

Work Model:
On-Site
Monday - Friday
8:00 AM - 5:00 PM

What you will do: 
Manage all administrative functions of the front desk, greeting and directing guests and providing optimum customer service
Monitor incoming faxes and distribute them appropriately
Utilize phone system
Handle service calls for office equipment
Maintain appropriate inventory of office supplies
Process incoming mail daily and distribute it accordingly
Collate checkoff applications
Log incoming memberships and create internal batch tally sheets
Manage catering for internal meetings
Order business cards for staff and board, name tags, and nameplates for new hires or newly elected directors and new committee members
Assist with mailings for projects
Process UPS for pickup daily
Share taking mail to the post office at the end of the day
Process mailings for county or district events
Process welcome packets for memberships
Maintain the Administrative Procedures Manual and receptionist tasks updated in OneNote
Assist with event preparations, materials, and mailings
Coordinate dinners for board meetings and other events as required

What you will need to be successful:
High school diploma or equivalent
Associate degree or equivalent from a two-year college or technical school preferred
Experience in a related field of work with a high level of customer service with basic computer & phone knowledge
Ability to learn on the job and adapt to challenges
Strong written and verbal communication skills
Proficient organization and time-management skills
Ability to provide excellent customer service and work well in a team environment
Understand the need to support the organization to work effectively by adhering to the attendance and punctuality standards and not burden co-workers and supervisors unfairly with unnecessary and unplanned absences and lateness
Analytical and highly motivated individual with acute attention to detail
Must handle sensitive or confidential information with discretion
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Effective in interacting with a wide range of people, including farmers, government officials, and non-government organizations
Ability to deal with problems involving a few concrete variables in standardized situations
Able to work efficiently with Word, PowerPoint, Excel, Outlook, Microsoft Teams, Office 365/SharePoint, and OneNote to complete job tasks

Benefits overview:
Health, vision, and dental insurance
PTO
401k