Academic Schedule and Data Coordinator

Grand View University

Education-Teaching/Admin | Full Time | Onsite | Des Moines

Posted: 12/28/23

Job Description

Grand View University aspires to serve a diverse community of learners- students, faculty, and staff- in an inclusive and equitable environment with the goal of empowering all to achieve their fullest potential. Our objective is to sustain a campus environment that is free from the power imbalances and institutional biases that contribute to systems of oppression, while preparing our students to stand against those inequities when they leave Grand View.

Grand View University is dedicated to the goal of an inclusive campus where people of diverse identities feel welcomed and empowered to shape our culture and processes. At Grand View University we view diversity through the collective or group and we welcome and affirm the thoughts and experiences each distinct member brings to our community of learners.

To learn more about Grand View’s commitment to diversity, and to read our entire Diversity Statement, click on this link:

General Purpose of Job:

Responsible for the development of the academic calendar, management of classroom and teaching assignments utilizing scheduling software, assists with academic duties of VA certifications, assists with academic record management.

Essential Functions of Job:

Under the supervision of the Registrar, coordinate, review, and distribute course schedules.

Manage and assign classroom space for courses, meetings, Grand View events and external facility use requests using Ad Astra scheduling software.

Serves as the secondary VA School Certifying Official with duties that may include:

Collecting Certificates of Eligibility and updating benefits in Colleague

Submitting initial term enrollment certifications within the VA Enrollment Manager System

Manages recertifications due to student schedule changes as needed, in coordination with FA/BO

Update AI Portal with programs and classes for Fed TA Students

Reviews grades for end of term processing and reports as necessary

Handles 85/15 reporting for each term to ensure compliance

Annually updates DOD MOU

Annually submits catalog for approval with SAA/VA

Annual Home Base Iowa Reporting

Perform data entry of academic and other student information in Colleague Student system including grade changes, incompletes, and AEA/VESI registrations

Assists with Title IV and non-Title IV coursework for FA eligibility as needed

Assists with Registrar Office communication as directed.

Prepare reports for Provost, Registrar, and academic departments as requested.

Other tasks as assigned.

Qualifications and Requirements:

Bachelor’s degree required

Previous higher education/registrar’s office experience preferred

Previous experience with data processing system – Ellucian Colleague preferred

Proficient in Microsoft Office

Ability to quickly learn new software and technology

Ability to communicate effectively with students, parents, colleagues, and outside agencies.

Skills that are analytical and detail-oriented

Confidentiality is essential

High level of data entry accuracy and quality

Excellent communication skills. Must handle diverse work problems in a positive, professional manner on a daily basis.

Working Conditions:

Approximately 35 hours per week required.

Normal office environment with little exposure to excessive noise, dust, temperature, and the like.

Occasional evening and weekend hours required.

All applicants must apply through our online application system.

Grand View University is an equal opportunity employer. The University has a strong commitment to the principles of diversity and, in that spirit, seeks a broad spectrum of candidates, including women, members of minority groups, and people with disabilities.

A pre-employment background check is required.

Deadline to Apply 2/29/24


1200 Grandview Ave

Travel Required

Resume Required


Contact Person

Amy Pictor

Deadline to Apply 2/29/24

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