Access Services Associate - Law Library

Drake University

Education-Teaching/Admin | Full Time | Onsite | Des Moines

Posted: 3/21/24

Job Description

Title: Access Services Associate - Law Library - 999067

Position Number: 999067

Unit/Department: Law School Library

FTE: Full-time

Department Summary:

For more than 150 years, Drake University Law School has prepared students for lives of service and success in the law. One of the 25 oldest law schools in the country, the School was founded in 1865 by Iowa Supreme Court Justices to teach law in proximity to the courts and legislature so students could witness the law in action.

The Drake University Law Library fosters research and learning by providing exceptional services, collections, and facilities that empower the Drake community to access, critically evaluate, and apply information.

Job Summary:

The Drake University Law Library is seeking a proactive and organized individual to join our team as the Access Services Associate. The Access Services Associate is an essential position for maintaining the library’s collection and enhancing public services, including managing stacks and circulation projects, supervising student shelving assistants, and providing interlibrary loan services.

The ideal candidate will be a collaborative colleague who possesses solid communication and organizational skills, demonstrates a commitment to customer service, and is detail oriented.

This is a full-time, 12-month position.

Minimum Qualifications:

• High school diploma or GED
• Ability to read, write, perform basic arithmetic, and follow verbal and written instructions
• Computer experience, familiarity with Microsoft Office Suite applications, and ability to search databases and online catalog

Preferred Qualifications:

• Bachelor’s
• 1-3 years of professional experience in an office, educational, or library setting

Job Duties:

20% - Manage stack projects, including shelving, shifting, and shelf checking. Develop, record, implement, and regularly review stack management procedures, including holdings policies. Periodically weed out-of-date materials. - (Essential)

20% - Coordinate stacks maintenance staffing, including responsibility for all aspects of hiring, training, scheduling, and managing student shelving assistants. Manages and approves student shelving assistant time cards. - (Essential)

15% - Help staff the Information Desk, including greeting and assisting library visitors; interpreting library policies and procedures; assisting library users with information, circulation, library technology, and facilities requests; and finding needed information using catalogs, indices, and computer databases. Handle advanced circulation functions, including monitoring and responding to law-circulation email and daily circulation reports; creating and maintaining patron records; and placing items on reserve. - (Essential)

10% - Process and monitor library overdue notices and bills. Monitor and update missing items lists. - (Essential)

10% - Coordinate interlibrary loan, document delivery and Drake Law Library Association member requests. Use specialized software and computer databases to fill lending and borrowing requests. Maintain monthly interlibrary loan statistics. Keep interlibrary loan procedure manual up-to-date. - (Essential)

10% - Oversee a regular inventory of facility needs, such as lighting, signage, chairs, etc. Report or complete repairs as appropriate. Submit facilities requests for repairs and maintenance. Attend monthly building contact meetings and share relevant news with other library employees. - (Essential)

10% - Perform select administrative and outreach duties and provide back-up to other library staff. - (Essential)

5% - Attend meetings, trainings, and events, as required, and perform additional duties, as assigned. - (Essential)

Salary & Benefits

The salary is competitive. The final offered salary will be dependent upon the qualifications and experiences of the selected candidate.

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our digital benefits guide: Drake Benefits Guide (Plan Year 2024).

One of our very popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. You can learn about both the tuition waiver policy and tuition exchange programs here: Tuition Benefits.

Special Instructions to Applicants:

You must complete the online application and attach (1) a cover letter, (2) CV/Resume, and (3) contact information for 3 professional references.

Questions about the position, the application process, or working at Drake may be directed to Drake Human Resources at

All job offers are contingent upon satisfactory completion of a background check, satisfactory reference checks, and proof of work authorization.

Review of Applications Begins:

For full consideration, please complete your online application by April 18, 2024.

For faculty positions, selection will depend on the receipt of recommendation confirming the candidate's scholarly achievements and teaching abilities and/or on the candidate's satisfactory passing of a teaching demonstration if selected for an on-campus interview. For staff positions, selection will depend upon careful review of each applicant’s references, education, and, if applicable, experience.

About Drake:
Drake University is recognized as a top private university in the Midwest. Drake is a midsize university in Des Moines, Iowa, with an increasingly diverse student body. We are deeply committed to equity and inclusion and creating a sense of belonging for all members of the campus community—faculty, staff, and students alike. More than 900 faculty and staff are part of the Bulldog pack, a close-knit group of colleagues enthusiastic about preparing students to be global citizens and leaders, challenging assumptions. Drake University is not only an outstanding institution of higher learning, it is also a wonderful place to work. We are enthusiastically committed to welcoming new ideas and people into the fold, and to retaining and rewarding stellar employees.

All positions at Drake provide opportunities to contribute to Drake University’s core mission of creating an exceptional learning environment that prepares students of all backgrounds for meaningful lives and professional accomplishments.

Diversity, Equity, & Inclusion at Drake:
At Drake University, we don’t just accept differences—we celebrate them, we support them, and we thrive on them for the benefit of our students, our employees, and our community. Drake University is proud to support an equal opportunity, diverse, inclusive, and welcoming workplace. In fact, the celebration of diversity and inclusion are embedded in our Core Values. Learn more about our DEI commitment and efforts here.

We welcome applicants of diverse backgrounds, experiences, and perspectives. If you are a member of a socially or historically underrepresented or marginalized group or you have actively demonstrated a commitment to diversity and inclusion, we strongly encourage you to apply. If you are a member of one of the equity groups identified by applicable law, we encourage you to self-identify, where requested in our online application system.

Drake University is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. If you would benefit from an accommodation at any point in the recruitment process (including using our online application process), please contact Drake Human Resources (ph: 515.271.3133; e: and let us know how we can assist you.

At Drake University, we highly value a diverse, inclusive workforce. We are proud to be an equal opportunity employer. We stand firmly against discrimination including on the basis of race, color, national origin, creed, religion, age, disability, sex, pregnancy, gender identity, gender expression, sexual orientation, genetic information, veteran status, or any characteristic protected by law.

Deadline to Apply 4/18/24


2507 University Avenue

Travel Required

Resume Required


Contact Person

Maureen De Armond

Deadline to Apply 4/18/24

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