Operations Administrator
CultureALL
Not for Profit-Charity | Full Time | Hybrid | Urbandale
Posted: 12/11/25
Job Description
CultureALL is seeking an experienced administrative professional to perform administrative, accounting and clerical tasks related to the overall operations of the organization. This individual would work closely with the CultureALL staff and Board.
Address
Essential Job Functions
30% ACCOUNTING
Accounts Receivable/Accounts Payable, Journal Entries
Transaction management
Reconcile transactions in CRM (Salesforce) and Accounting (QuickBooks) databases
Maintain records with exceptional attention to detail and accuracy
Prepare weekly and monthly financial report packages
Manage 1099 contractor document collection & distributions (W9)
Prepare and distribute reports to Executive Director and Board
20% Donor Stewardship
Distribute IRS Tax Acknowledgements for all gifts received
Prepare weekly thank you reports for all donors and sponsors
Liaise with the marketing team for sponsor appreciation
Support granting process by tracking proposals including submission, funds received, acknowledgement, utilization and final report
20% Contract Management
Collaborate with the Program Director and Program Coordinator to onboard new contract staff including performing routine background checks and contractor agreements
Perform semi-annual audits of contractor database to ensure all filings are up to date
Support staff with client contract collection & retention
20% MEETING & CALENDAR MANAGEMENT
Support CultureALL Board with calendar management, document distribution, routine meeting communications
Record meeting notes during staff meetings, distribute accordingly
Support CultureALL team with administrative needs including Salesforce record entries for contacts and sales leads
10% MISCELLANEOUS
Office equipment management & replenishment
On-site attendance for programming & events
Group calendar management & communications
Benefits
Hybrid/Flexible Environment
Developmental Opportunities
Health Insurance Option
Paid Holidays - The CultureALL office is closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and the day after, Christmas and the day before or after (to be determined by the Executive Director). All observed holidays can be flexed for alternative dates based on employees’ personal practices. Martin Luther King Jr. Day and Juneteenth are observed and each considered a day of service in the community.
About the Company
CultureALL is a uniquely interactive training and consulting firm. Since 2005, we have engaged Iowans of all ages in learning about our neighbors, colleagues and classmates whose life experiences are different from our own. Iowans benefit from our network of trained presenters who come from more than 65 cultures. Our tools, resources and strategies open communities to new ideas & ways of thinking. Sharing Cultures Elevates Us ALL. Visit our website: CultureALL.org
Travel Required
Resume Required
Yes
Contact Person
Jessie Orton