Communications Project Manager

Address

700 Locust St # 100

Essential Job Functions

Serve as the gatherer, communicator and keeper of all project details, ensuring complete command of timelines, requirements, dependencies and status updates.
Acts as the project liaison for multiple areas of work at The Partnership. Duties include but are not limited to:
Create agendas, prepare for and lead meetings about current and future project work.
Attend meetings to garner context and updates on projects/events that are in the works and on deck, prioritizing Strategic Priorities, Scorecard goals, and Work Plans.
Determine who from the Communications team, and other Areas of Work, needs to be included in the next steps to successfully activate a project as efficiently and effectively as possible and proactively and promptly communicates requests, tasks and updates.
Anticipate next steps before they are requested to keep projects moving efficiently and proactively address emerging needs.
Manage complex, multi-step projects that may shift or evolve rapidly, adjusting and communicating workflows and updates without losing track of details.
Ensure every project is delivered within scope and meets agreed-upon expectations, deadlines and quality standards.
Maintain and enforce clear project timelines, updating them as scope or priorities change.
Respond promptly to inquiries from team members, and external stakeholders with accurate, detailed information.
Lead project intake, requirements gathering and clarification of deliverables with a strong attention to detail.
Route and track tasks for the Communications team with precision and clarity.
Maintain impeccable records and documentation within the project management system.
Monitor project and task progress daily and actively push tasks forward to prevent delays or missed milestones.
Communicate shifts in timelines, priorities or scope promptly and clearly.
Schedule and facilitate productive check-ins and status meetings to keep all stakeholders aligned.
Coordinate with internal and external partners, ensuring they meet deadlines and deliverables.
Track workloads, capacity and resource allocation, flagging conflicts or bottlenecks early.
Prepare clear, concise reports on project status, performance and team capacity when needed.
Suggest and implement process improvements that increase efficiency and quality.
Uphold a service- and team-oriented mindset, ensuring the communications team can deliver exceptional work consistently.
Schedule meetings, take detailed notes, assign projects and tasks, track progress on projects and tasks and track down information as needed to meet project needs.
Work hands-on with the day-to-day team activities and needs, including routing copy and designs, supporting scheduling, file organization and other administrative and support tasks.
Manage event logistics and internal meeting set-up as needed including but not limited to Board and Committee meetings.
Serve as a role model within the organization and a positive representative of The Partnership in the community.
Conduct oneself in a manner consistent with the organization’s values, goals and objectives.
Other duties as assigned.

Education

Bachelor’s degree in business, management, communication, marketing or related field.

Experience

Three (3) to five (5) years of project coordination and management experience in marketing, communications, business administration or similar areas of work is a plus.

Travel Required

No

Resume Required

Yes

Contact Person

Olga Beran