Volunteer & Events Coordinator

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Essential Job Functions

• Is responsible for the coordination, planning and implementation of the volunteer recruitment process.
• Is responsible for interviewing and completing the screening process on all new volunteers prior to the referral of a Club site or engagement in a special event.
• Develop and maintain volunteer personnel policies and volunteer handbook, and ensures all volunteers complete an annual volunteer satisfaction survey including following up at the end of an event.
• Ensures all new volunteers receive the basic Boys & Girls Clubs of Central Iowa onboarding and orientation.
• Keeps updated information on volunteer software of all volunteers regarding skills, positions and the number of active volunteers in each Club site and/or event.
• Is responsible in following up with Club operations staff regarding the use and retention of all volunteers assigned to their respective Club sites.
• Is responsible to monitor all fiscal activities within the Volunteer Department to ensure activities remain within the approved budget.
• Is responsible for actively recruiting and reaching out to volunteers through networking events, community engagement, and volunteer fairs.
• Seek and attend community and networking events to promote Boys & Girls Clubs of Central Iowa.
• Responsible for managing volunteers before, during, and after all special events which includes recruiting special event volunteers, scheduling orientation for events, and facilitating.
• Assist/monitor with club related events including Embrace a Family, Thanksgiving meal prep, Trunk or Treat, and other similar yearly events.
• Lead and assist Resource Development team in the planning, coordinating and supervision of all elements related to special events.
• Assist in developing innovative strategies to leverage funds in support of special events.
• Collaborate with Chief Development Officer and board leadership to ensure effective and appropriate solicitation of funds in support of special/club related events.
• Select and manage event contractors, vendors as needed.
• In collaboration with the Resource Development team, develop external fundraising and stewardship collateral, including an annual report, case statement, impact reports and newsletters.

Education

Bachelor’s degree from an accredited college or university in communications, event management, public relations, or related field required. At least two years of work experience including but not limited to direct work with volunteers. Successfully history of managing special events in a non-profit setting preferred, including experience with donor relations. Knowledge of Boys & Girls Clubs preferred.

Benefits

Medical, Dental, Vision, Spending Accounts, Life & Disability, Supplemental Benefits, PTO, EAP, 401K

About the Company

When school is out, our eight Club sites are in. We provide high-quality programs in a safe environment, with caring staff and volunteers dedicated to serving as positive role models. Our Club members can overcome barriers to success because we are willing to do whatever it takes to help them achieve great futures.
We ensure that every child who walks through our Club doors has his or her basic needs met. By collaborating with families, schools, and partners in the community, Clubs provide children a safe space, meals, and an environment to learn and grow.

Travel Required

8 Club locations around the metro. 7 located within a DMPS building.

Resume Required

Yes

Contact Person

Ashley Crawford