Executive Administrative Assistant
Burns United Methodist Chruch
Not for Profit-Charity | Contract | Hybrid | Des Moines
Posted: 12/1/25
Job Description
We are seeking a highly organized, detail-oriented, and mission-driven Executive Administrative Assistant with a background in non-profit, church administration, and site management. This individual will support executive leadership in a wide range of administrative and operational tasks, helping ensure that both ministry goals and daily operations are executed with excellence. The ideal candidate will be proactive, discreet, adaptable, and grounded in a heart for service and faith-based community impact.
Deadline to Apply 12/15/25
Address
1909 Martin Luther King Junior Parkway, Des Moines, Iowa 50314, United States
Essential Job Functions
Executive & Administrative Support - Provide high-level administrative assistance to the Executive Director, Senior Pastor, and leadership team. Manage calendars, schedule meetings, coordinate travel arrangements, and prepare agendas and meeting minutes. Draft and edit correspondence, reports, and presentations with professionalism and confidentiality. Maintain organized filing systems, databases, and records (physical and digital).
Communication & Coordination - Serve as a liaison between leadership, staff, volunteers, congregation, board members, donors, and external partners (via email, telephone, virtual & in person meetings). Prepare internal and external communications including newsletters, announcements, and donor acknowledgments. Ensure clear and timely communication of organizational updates and events.
Event & Program Support
Assist in the planning and execution of services, board meetings, ministry programs, and outreach/fundraising events. Coordinate logistics such as space setup, catering, volunteer assignments, and promotional materials.
Site & Facilities Management - Oversee daily site operations to ensure the church/non-profit facility is clean, safe, and welcoming. Manage vendor relationships for building maintenance, janitorial services, security, landscaping, and repairs. Coordinate room reservations and usage schedules for ministries, events, and external groups. Monitor building systems and supplies, and report facility needs to leadership or contractors as needed. Ensure compliance with safety, fire, and accessibility regulations.
Office & Ministry Operations
Monitor and manage office supplies and technology needs. Support stewardship efforts, donor management, and financial reporting in collaboration with accounting staff. Maintain documentation for audits, grants, and compliance reporting.
Experience
Proven experience (3+ years) as an Executive Assistant or Office Manager, preferably in a church or nonprofit organization. Experience supporting an Executive or Pastoral leadership team. Familiarity with basic building systems and contractor coordination. Knowledge of basic budgeting and purchasing procedures. Prior experience with site or facility management is strongly preferred.
Benefits
Will start as part-time at 20 hrs./week with a strong possibility of hours increasing to full-time hours
About the Company
Burns United Methodist Church is recognized as the oldest continuously operating historically African American church congregation in Iowa. The church is deeply community-focused, engaging in several local partnerships to support and uplift the surrounding area. It is a growing, diverse, and vibrant congregation that is committed to evolving and adapting to meet the needs of both its members and the broader community, continually seeking new ways to serve.
Travel Required
Yes. Occasionally
Resume Required
Yes
Contact Person
Burns HR