Executive Marketing Assistant (42263)

Job Description

Are you a professional with an entrepreneurial mindset looking to take ownership of a role? Our client is seeking a sharp, proactive Executive Marketing Assistant to support the President of a private equity firm. This is a high‑responsibility role combining executive operations, marketing execution, investor outreach, and full ownership of a national book launch. It is strategic, fast‑paced, and requires exceptional judgment, organization, and communication.

Work Model:
- On-Site

What You Will Do:
- Manage the full book launch lifecycle (pre‑launch through post-launch)
- Coordinate Amazon strategy, podcast outreach, PR, and media bookings
- Oversee designers, editors, and content creators
- Track launch milestones, metrics, and campaign ROI
- Research accredited investors, RIAs, and family offices
- Manage CRM (HubSpot or similar) and outreach sequences
- Prepare decks, prepare briefing docs, and maintain strict confidentiality
- Assist with email campaigns, LinkedIn scheduling, and basic copywriting
- Coordinate newsletters, webinars, funnels, and lead magnets
- Maintain brand consistency across materials
- Use tools such as HubSpot, Mailchimp, Canva, Google Workspace, and automation platforms
- Manage calendar, travel, communication flow, and digital organization
- Draft correspondence, prepare agendas, and track action items
- Coordinate vendors, expenses, invoices, and task systems
- Complete research on industries, trends, and competitors
- Build systems, SOPs, and operational infrastructure
- Recognize inefficiencies and recommend improvements

What You Will Need To Be Successful:
- 2+ years in a marketing coordinator or marketing operations role
- Previous marketing experience (e.g., email campaigns, CRM, content coordination)
- Excellent writing and communication skills
- Strong understanding of digital tools and automation
- Extremely organized, proactive, and able to manage competing priorities
- Comfortability in a fast-paced, high‑performance environment
- Discreet with confidential financial and investor information

Benefits Overview:
- Health, dental, and vision insurance
- PTO
- 401k
- $55,000 - $65,000