Legal Administrative Assistant

Job Description

Legal Administrative Assistants support attorneys and paralegals by handling a variety of administrative and clerical tasks to ensure the smooth operation of the legal office.

Key Responsibilities:

• Prepare, format, and file legal documents, including motions, petitions, and other court filings.
• Answer and route phone calls, take messages, and schedule appointments.
• Maintain and organize legal files and case records, ensuring accuracy and accessibility.
• Perform general office tasks such as ordering supplies, managing records databases, and handling basic bookkeeping.
• Draft and prepare correspondence, including letters, memoranda, and emails.
• Communicate with clients, courts, and other legal professionals to coordinate meetings and exchange information.
• Manage case-related documents and data within the firm’s case management system.
• Process invoices, prepare billing statements, and track payments.
• Assist with trial preparation by organizing binders, exhibits, and other court materials.

Work Schedule:
Monday through Friday, 8:00 a.m. – 5:00 p.m.